Projects

The Chart of Accounts (CoA) Phase 2 Project vision is to design a simple, efficient, and enduring chart of accounts that aligns with the university’s organizational structure and addresses its business needs. This will align the department segment with the HCM project to drive greater efficiency across University systems, provide more consistent and robust financial reporting, enhance transaction management and tracking capability, and simplify and standardize project accounting. Visit https://coa.rutgers.edu/ for more information.

Scarlet Journey is a multi-year Universitywide initiative to implement a Constituent Relationship Management (CRM) platform. This will enable Rutgers to drive engagement and manage relationships across the entire constituent lifecycle, from prospective students to alumna/e, donors and athletic supporters. Benefits of implementing a Universitywide CRM system include improved student visibility, enhanced, personalized communications and integrated data insights and analytics. These tools, insights and communications will help inform decision making and drive student success, alumni involvement, and donor support. Visit https://scarletjourney.rutgers.edu/ for more information.

We have implemented Oracle Financial Cloud and Enterprise Resource Planning systems to provide the foundation for a consolidated and comprehensive, yet streamlined, financial management and reporting environment for the University. We have implemented a phased roll out of a Financial Close and Consolidation System (FCCS) and Account Reconciliation Cloud Service (ARCS) within our Oracle platform to enable more accurate monthly financial closing and reporting, which will help ensure consistency in the process and quality of results. This integrated, enterprise wide approach will enable Rutgers to become more effective and responsive through better access to information, robust analytics, and improved internal and external reporting.

Through this initiative, we will create a more consistent employee experience by combining human resources and payroll systems into a single system, aligning and redesigning business processes for increased efficiency and consistency, and ultimately, implementing the Oracle Human Capital Management cloud-based Human Resources/Payroll software solution which will further transform how we work at Rutgers.

The primary goal of the lease administration project is to ensure the University complies with Governmental Accounting Standards Board (GASB) lease management standards. GASB Statement No. 87, Leases (GASB 87), which went into effect July 1, 2021, essentially eliminated the distinction between operating and capital leases. While the primary focus of this initiative has been to establish compliance with GASB 87, a new, universitywide lease management and accounting solution and enhanced processes have also been implemented. A second phase of this project, to ensure compliance with GASB 96, which defines accounting standards for subscription based IT arrangements (SBITAs), is in the planning stages.

We are creating a universitywide, client-oriented procurement and payables platform to process transactions more effectively, reduce risks, and better manage spending. As part of this initiative, new travel and expense management systems have been implemented.

This ongoing project aims to improve and optimize reporting and data analytics across the University, including financial reporting, payroll analytics, research administration and other key functional areas. This will also entail implementation of a new Reporting and Analytics module in Oracle Financial Cloud and establishment of a Reporting Center of Excellence.

The Student Experience Improvement Initiative (SEII) is central to realizing the goals established in the Rutgers University Strategic Plan, which are aligned with being a world class institution. SEII advances the University’s dedication to providing seamless, integrated, consistent, effective, and responsive services that meet Rutgers students’ needs. The project focuses on understanding and improving student service levels, business processes, compliance risks, technology, and supporting organizational structures resulting ultimately in the implementation of single university wide student information system within our Oracle cloud enterprise. Visit https://sites.rutgers.edu/seii/ for more information.