System Updates and Resolutions

Actions being Taken by Central Administration

Encumbrance Discrepancies in RU Marketplace and Oracle (Feb. 23, 2018)

  • There are some discrepancies between encumbrance balances in the financial management system (Oracle) and the procurement system (RU Marketplace). To date, we have identified three integration-related causes for the discrepancies: non-purchase order (PO) payments made via upload to Oracle; withdrawn or rejected requisitions; and the cancellation of PO lines. Requisitions that were open in Oracle, and closed in RU Marketplace, have been closed in Oracle through September 2017. Closeouts will continue on a quarterly basis with a three-month lag until the integration issues are resolved.

  • If you have questions, please contact the procurement help desk at procure@finance.rutgers.edu or (848) 932-4375.

Project Review (Feb. 12, 2018)

  • Project review efforts continue to reconcile data for 11,000+ grants and enable Grant and Contract Accounting (GCA) to move forward fully utilizing Oracle, and its delivered services and functionality. Projects have been prioritized to address federal and state awards and expiring awards first.
  • Project Management Office (PMO), Grant and Contract Accounting (GCA), and consultants are conducting demographic and financial reviews, and reconciling all grants in the system
  • Key updates
    • PMO completed demographic reviews of all grants.
    • GCA processing demographic updates, which are expected to be completed by February 16, with exception of bill plan updates. This will allow grants to move to the financial review stage.
    • New bill plan processes to correct conversion issues are in final testing. Bill plan updates are expected to be in the test environment by March 2, and completed and in the live system by March 30. This will allow for full financial reconciliation on affected grants.
    • Completion of clinical trial grants reviews targeted for March 1.
    • Full reconciliation and completion of project review for all grants targeted by end of FY18 (June 30).

Availability of expense report management mobile app (Nov. 7, 2017)

  • The mobile app is not configured to work with our single sign on provider.  We are working with Oracle to resolve this. We will communicate when the mobile app is available for use.