System Updates and Resolutions

Actions being Taken by Central Administration

Financial reporting tools to help you manage your accounts (Nov. 7, 2017)

We are taking the following steps to provide better reporting tools for you:

  • Short-term (Jun. 2017-ongoing): More details in the existing queries
  • Medium-term (Sep. 2017-ongoing): Build more custom reports
  • Long-term (TBD): Working with Oracle to provide reports and screens in Projects that reflect input from users and provides better information for administrators and faculty

Learn more about the reporting optimization program, and access available tools and resources.

Budget, revenue and demographic adjustments to grant accounts (Dec. 7, 2017)

  • Project review efforts continue to reconcile data for 11,000+ grants and enable Grant and Contract Accounting (GCA) to move forward fully utilizing Oracle, and its delivered services and functionality. Projects have been prioritized to address federal and state awards and expiring awards first.
    • Priority 1: Invoiceable Cost-Reimburseable, Legacy RBHS Closeout, Letter of Credit
    • Priority 2: BR3, New Projects and Other

Availability of expense report management mobile app (Nov. 7, 2017)

  • The mobile app is not configured to work with our single sign on provider.  We are working with Oracle to resolve this. We will communicate when the mobile app is available for use.

Actions Units Need to Take

Test and use reports and queries (Nov. 7, 2017)

We are taking the following steps to provide better reporting tools for you:

  • Short-term (June 2017-ongoing): More details in the existing queries
  • Medium-term (August 2017-ongoing): Build more custom reports
  • Long-term (TBD): Work with Oracle to provide reports and screens with better information for administrators and faculty

Learn more about the reporting optimization program, and view an overview of available tools.

Steps you can take:

  • The interim solution for reports to sponsoring agencies, and actual available balances is to run queries, which report only what is in the system.
  • Test and use reports and queries, and provide feedback on issues and improvements.
  • Follow guidance on how best to use reports and other functions to manage finances.
  • The “Commitments” report in the 505 dashboard shows encumbrances. Payroll encumbrances are not live yet, and there have been issues with Accounts Payable invoices relieving the encumbrances – these are not reporting issues. Report these as transaction problems and send specific examples to the project team so they can be addressed.
  • Contact uco@finance.rutgers.edu with feedback.

Budget, revenue and demographic adjustments to grant accounts (Dec. 7, 2017)

  • Project review efforts continue to reconcile data for 11,000+ grants and enable Grant and Contract Accounting (GCA) to move forward fully utilizing Oracle, and its delivered services and functionality. Projects have been prioritized to address federal and state awards and expiring awards first.
  • Report specific budget, revenue and demographics adjustments issues to Grant and Contract Accounting at gca@ored.rutgers.edu.
  • Submit clinical trial invoices submitted by the department to gcainvoice@ored.rutgers.edu.