FAQ - Procure-to-Pay

What is the Procure-to-Pay (P2P) project?

Rutgers University is redesigning its procurement and payables infrastructure in order to process transactions more effectively, reduce risks, and better manage spending. In an effort to consolidate our current processes and leverage a single platform, the University will replace its existing online procurement platforms with a universitywide, Oracle Cloud-based purchasing and accounts payable system powered by SciQuest.

Implementing an automated, end-to-end, procure-to-pay (P2P) tool will improve processes, cost management, and service delivery across the University.

The procure-to-pay approach builds on customer relationships within the University to provide the University community with comprehensive data to measure the effectiveness of contracts, transaction approval cycle time, and use of automated invoice processing.

Why is this change occurring?

The procure-to-pay approach will enable the University to provide easy-to-use tools to:

  • Strengthen control of goods and services purchased
  • Reduce costs by leveraging volume purchases
  • Improve management information across all areas of purchasing
  • Improve collaboration with suppliers
  • Negotiate vendor savings that impact the bottom line
  • Shorten the time required to procure goods and services

What functions are included in this project?

The procure-to-pay approach includes several aspects of the procurement and payable process, including

  • Sourcing:  On-demand eSourcing and bidding solution to achieve significant process efficiencies and cost savings
  • Contract Management:  Streamline contract lifecycle through better collaboration from authoring to approval, and improve compliance by storing all contracts in a single, central repositor
  • Supplier Management:  Consolidated web-based repository of suppliers to improve supplier life cycle management, including self-service registration capability
  • Requisitions and Ordering:  Managing all University purchases through a simple, paperless, shopping marketplace, while driving contract compliance, reducing spending, and boosting efficiency
  • Accounts Payable:  Reducing invoice processing time and cost, while maximizing discount opportunities