FAQs - Invoicing

Who approves my invoice?

Invoices over $5,000 are routed to the individual listed on the requisition as "Prepared For" for approval. For invoices under $5,000, the “Prepared For” individual is notified of the invoice payment. When creating a new requisition, the individual manually entering the information into RU Marketplace is both the "Prepared By" and the "Prepared For".  When entering the requisition, you can elect to change the designated "Prepared For".
Training Support: P2P040 Invoice Approval

What do I do if the vendor sends an invoice to me?

Forward the invoice to Accounts Payable and instruct the vendor of the proper procedure to avoid delays to their payment.

How can I find the balance of a Purchase Order?

Balances are displayed on both the Purchase Order status and Invoice Tabs.
Training Support: P2P070 Account Payable Inquiries

Does the new system reflect balances on the PO to reflect invoices paid against the PO? 

Yes.  PO balances are displayed on both the Purchase Order status and Invoice Tabs.
Training Support: P2P070 Account Payable Inquiries