FAQs - Employee Group Definitions

Will Time Entry and Approval be used for Faculty?

It will not at this time. Typically, faculty employees are salaried exempt employees. As such, they are not required to record time.

Will PeopleSoft automatically set up employees as either hourly or salaried?

Yes, you can tell whether an employee is hourly or salaried based on the timesheet available to them, and the Time Reporting Codes (TRC) available.

Does time need to be entered for all hourly employees?

Yes, time must be entered for all hourly employees. The employee may enter his or her own time using Web Clock, or the Timekeeper may enter time for the employee.

What time needs to be tracked for salaried employees? Will they be paid automatically?

If the salaried employees are non-exempt, they are eligible for overtime. The PeopleSoft system will be set up with their regular work hours, so there is no need to track their regular hours. However, any additional time worked beyond their regular hours should be tracked. Some examples would be overtime, shift differentials, or pay for time worked on a holiday.

If the salaried employees are exempt, they are paid the same hours each week and are not eligible for overtime. The PeopleSoft system will be set up with their regular work hours, so there is no need to track their regular hours.

Will I continue to have Paid Time Off entered on my timesheet after Go-Live?

No, for Paid Time Off eligible employees, time accrued and used would be tracked using the Absence Reporting process. This is separate from the timesheet.

In order to track Paid Time Off, an administrator from each department would enter Paid Time Off on behalf of the department.