Failed Purchase Orders Due to Approver Actions

December 9, 2016

When a requisition is submitted, it is processed in RU Marketplace (SciQuest) and goes to the financial management system (Oracle) for validation. After the requisition is validated, it goes in to the approval work flow. If an approver changes the general ledger or project value at this stage, then the purchase order will fail in Oracle because it was validated in Oracle, but critical values have changed.

To avoid having POs fail for this reason, the approver must return the requisition to the preparer to make necessary changes and re-submit the requisition.

In the History tab of a requisition, you can see if an approver changed the general ledger or project value.

If you have questions, please contact the Procurement help desk at (848) 932-4375.